Agenda
Cornwall City Council

Meeting #:

2024-09

Date:

Tuesday, March 26, 2024 at 6:00 P.m. - 8:00 P.m.

Location:

City Hall, Council Chambers, 360 Pitt Street, Cornwall, ON K6J 4P6

​Chair:                    Justin Towndale, Mayor
Prepared By:        Jenelle Malyon, Deputy Clerk

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Moment of Personal Reflection

Indigenous Acknowledgement

We acknowledge that we are gathered on the traditional territory of the Haudenosaunee peoples, the Mohawks of Akwesasne, the original keepers of this land.  As settlers, we are grateful for the opportunity to meet here, and we thank all the generations of people who have taken care of this land for thousands of years.

National Anthem

Mayor's Update and Announcements

Roll Call

The Acting Mayor for this month is Councillor Elaine MacDonald.

Additions, Deletions or Amendments

Communication Items

1. Municipal Grant Review Committee Notice of Cancellation of Meeting of Wednesday, February 14, 2024
2. Planning Advisory and Hearing Committee Meeting Minutes of Tuesday, February 20, 2024
3. Arts and Culture Advisory Committee Meeting Minutes of Monday, February 26, 2024
4. Committee of Adjustment Meeting Minutes of Wednesday, February 28, 2024
5. Raisin Region Conservation Authority Meeting Highlights of February 29, 2024
6. Waterfront Plan Implementation Working Group Meeting Minutes of Tuesday, March 5, 2024
7. Transit Committee Meeting Minutes of Tuesday, March 5, 2024
8. Cornwall Planning Programs Evaluation Committee Cancellation of Thursday, March 7, 2024
9. Heritage-Patrimoine Cornwall Meeting Minutes of Thursday, March 7, 2024
10. Audit Committee Meeting Minutes of Friday, March 8, 2024

Adoption of Agenda

• Action Recommended

  Motion to adopt the Agenda for the Regular Meeting of Council of March 26, 2024, as presented.

Pecuniary Interests

Adoption of Minutes

• Action Recommended

  Motion to adopt the Minutes of the Regular Meeting of Council of Tuesday, February 27, 2024, as presented.

Presentations and Delegations

Bulk Consent Reports

1.

Week of Mourning for City Employees 2023, 2024-09-CAO

• Action Recommended

  That the City flag be lowered the week of April 1, 2024, to honour former city employees and Members of Council who have passed away in 2023:

  •Francis St. Louis – January 14, 2023

  •Jacqueline Tabram – January 30, 2023

  • Leonard James Tapp – February 14, 2023

  •Donald Charles Deebank – April 25, 2023

  •Frank MacIsaac – April 26, 2023

  •Glenn Primeau – June 13, 2023

  •Leslie O’Shaughnessy – August 14, 2023

  •Jocelynne Sauve – September 13, 2023

  •Conrad Miller – September 30, 2023

  •George Joseph Sarault – September 30, 2023

  • Garry Derochie – October 1, 2023

  •Vincent Taillon - October 4, 2023

  •James Doherty – October 17, 2023

  •Reginald Grant – November 8, 2023

  • William Rankin – December 7, 2023

2.

2024 Solar Eclipse, 2024-04-Fire Services

• Action Recommended

  That council receive Report 2024-04-Fire Services

3.

Cornwall’s 4th Annual Eco Day, 2024-20-Infrastructure and Municipal Works

• Action Recommended

  That Council receive Report 2024-20-IMW.

4.

2023 Drinking Water Quality Report, 2024-23-Infrastructure and Municipal Works

• Action Recommended

  That Council receive Report 2024-23-Infrastructure and Municipal Works.
  

5.

February PAC 1005 First St E, 36 Second St E, 516 Pitt, 1080 Montreal Rd, Danis Ave and Second St W, 2024-41-Planning, Development and Recreation

• Action Recommended

  That Council approve the six (6) Planning Advisory Committee recommendations as presented on February 20^th, 2024, by way of By-laws number 2024-022, and 2024-023

6.

2023 Annual Remuneration and Expense Statement - Elected Officials, 2024-28-Financial Services

• Action Recommended

  That Council receive the 2023 Statement of Remuneration and Expenses paid to members of Council in accordance with Section 284 of the Municipal Act, 2001.

7.

Joint Tender – road resurfacing Vincent Massey Drive, 2024-18-Financial Services

• Action Recommended

  That the joint tender for Hot Mix Asphalt on Vincent Massey Drive and on Cornwall Centre Road be awarded to Cornwall Gravel Company Limited, from Cornwall, Ontario, at the total cost of $915,345.20 including HST, being the best bid meeting the tender specifications.

8.

Broadview Park Pickleball Court Reconstruction, 2024-26-Financial Services

• Action Recommended

  That Council approve the non-competitive procurement for the construction of Broadview Park Pickleball Courts to Bourassa Sport Technologie at a total cost of $424,650.58 including HST.

9.

Tender 24-T03 Grass Cutting and Trimming at Various Parks, 2024-16-Financial Services

• Action Recommended

  That all schedules of Tender 24-T03 be awarded to EC Works Limited, from Long Sault, Ontario, at the total cost of $346,966.50, for the 2024 and 2025 grass cutting seasons, being the best bid meeting the tender specifications.

10.

Tender 24-T04 Grass Cutting & Trimming at Various City of Cornwall Locations, 2024-19-Financial Services

• Action Recommended

  That Tender 24-T04 be awarded, as follows:

  Schedule 1 – EC Works Limited, Long Sault, Ontario

  Schedule 2, 3 and 4 – CSL Group Limited, Ancaster, Ontario

  Schedule 5, 6 and 7 – ServiceMaster by Fox, Cornwall, Ontario Schedule 8 – Green Acres Snow Removal, Williamstown, Ontario

  These recommendations represent the low bidders meeting tender specifications, pending equipment review and documentation submission.

11.

Tender 24-T08 Supply and Delivery of Five New Electric Compact SUV/Crossover Vehicles, 2024-17-Financial Services

• Action Recommended

  That Tender 24-T08 be awarded to Uptown Kia, from Cornwall, Ontario, at the total net cost of $267,013.35 being the best bid meeting the tender specifications.

Reports from Inquiries

1.

Strategic Plan- Vision Statement, 2024-17-CAO

• Action Recommended

  That Council receive Report 2024-17-CAO Strategic Plan- Vision Statement and adopt the revised vision statement as presented.

Action Reports

Inquiries

Reports from Committees

Notices of Motion

Avis de motion

1.

Climate Lens for Council Reports, 2024-04-Council Members

Moved By:  Councillor Sarah Good

Seconded By:  Councillor Syd Gardiner

Whereas the City of Cornwall declared a Climate Emergency in 2021 and adopted a Climate Action Plan in 2023; and

Whereas the City of Cornwall recognizes the urgency and importance of addressing climate change and is committed to meeting Net Zero by 2050; and

Whereas incorporating a climate lens into decision-making processes is essential for effective climate action; and

Whereas, fostering sustainability and resilience is imperative for the well-being of current and future generations.

Therefore be it resolved that the Council direct Administration to prepare a report which includes a mechanism to ensure all relevant departments include a climate lens in their reports to Council, assessing the potential climate impacts and opportunities associated with proposed actions and that this directive shall apply to all reports pertaining to infrastructure, planning, procurement, operations, and any other matters with potential climate implications; and

Be it further resolved that Administration include a brief section in each report to state if there is a potential impact to climate change, and if there is an adverse impact, what steps will be taken to mitigate such impact.

2.

Human Rights Lens for Council Reports, 2024-03-Council Members

Moved By:  Councillor Sarah Good

Seconded By:  Councillor Syd Gardiner

Whereas the City of Cornwall is committed to upholding and promoting human rights principles in all aspects of its operations; and

Whereas integrating a human rights lens into relevant reports can enhance the City's ability to identify, address, and prevent potential human rights violations; and

Whereas, by incorporating a human rights perspective into reports, the City can better identify areas for improvement, promote inclusivity, and advance the well-being of all residents; and

Whereas the Ontario Human Rights Code (OHRC) mandates the protection and promotion of human rights within Ontario, requiring public entities to take proactive measures to prevent discrimination and uphold human rights standards; and

Whereas the integration of a human rights lens into municipal reports aligns with the obligations outlined in the OHRC and reflects the City's commitment to upholding human rights legislation.

Now therefore be it resolved that the Administration be directed to prepare a report outlining a mechanism to systematically incorporate a human rights lens into all relevant reports generated by the City of Cornwall; and

Now therefore be it further resolved that this report include recommendations on training, resources, and guidelines to support staff in implementing this mechanism effectively.

Resolutions

Résolutions

In Camera Session / Rise and Report 

Motion to move into a Closed Meeting to address matters pertaining to Section 239 (2) and (3.1) of the Municipal Act, 2001.

(2) A meeting or part of a meeting may be closed to the public if the subject matter being considered is,

Item #1 - Contracted Services Update - CAO

b) personal matters about an identifiable individual, including municipal or local board employees

d) labour relations or employee negotiations

(i)  a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.

By-laws

By-laws 2024-018 to 2024-025 inclusive, listed on the Agenda, are being presented to Council for adoption.

1.

By-law 2024-018 to amend By-law 2022-137 Appointment of Council Members to various Committees, Boards and Commissions., 2024-19-CAO

2.

By-law 2024-019 to establish Fees and Charges for the Corporation of the City of Cornwall, and repeal By-law 2023-049, 2024-21-CAO

3.

By-law 2024-020 2024 Annual Domiciliary Hostels Contracts, 2024-03-Cornwall SDG HS

4.

By-law 2024-021 to appoint Robert Rathbun, Infrastructure Technologist, as the Risk Management Official and Risk Management Inspector and to repeal By-law, 2024-21-Infrastructure and Municipal Works

5.

By-law 2024-022 Community Improvement Plan (HOTC) 1080 Montreal Road, 2024-50-Planning, Development and Recreation

6.

Bylaw 2024-023 Community Improvement Plan HOTC (1005 First Street East, 36 Second Street East and 516 Pitt), 2024-49-Planning, Development and Recreation

7.

By-law 2024-024 to renew a Licence Agreement with Ontario Power Generation Recreational Path, 2024-47-Planning, Development and Recreation

8.

By-Law 2024-025 to renew its License Agreement with the Ontario Power Generation for Soccer Fields, 2024-48-Planning, Development and Recreation

Confirming By-law

By-law 2024-026, being a By-law to confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meetings held on Tuesday, March 26, 2024, is being presented to Council for adoption.

1.

Confirming By-law 2024-026 for March 26, 2024, 2024-18-CAO

Adjournment and Next Regular Meeting of Council

The next Regular Public Meeting of Council will be held on Tuesday, April 9, 2024.