Agenda
Cornwall City Council

Meeting #:	2021-10
Date:	Monday, March 22, 2021 at 7:00 P.m. - 11:00 P.m.
Location:	Cornwall Civic Complex, 100 Water Street East, Cornwall, Ontario, K6H 6G4, Salon B, Lower Level

​Chair:                   Bernadette Clement, Mayor

Prepared By:        Debbie Caskenette, Deputy Clerk

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In-Camera Session / Rise and Report from the In-Camera Meeting of Monday, March 22, 2020

Motion to move into a Closed Meeting at 5:00 p.m. to address matters pertaining to Section 239 (2) and (3.1) of the Municipal Act, 2001.

A meeting or part of a meeting may be closed to the public if the subject matter being considered is:

Item #1 2021-28-Corporate Services, Lay Appointments to Cornwall Public Library Board
b) personal matters about an identifiable individual, including municipal or local board employees

Item #2 2021-31-Corporate Services, Arbitration
d) labour relations or employee negotiations
e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board
k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board

Item #3 2021-35-Corporate Services, Negotiations
d) labour relations or employee negotiations

Moment of Personal Reflection

Réflexion personelle

National Anthem

Hymne national

 

The Acting Mayor for this month is Councillor Elaine MacDonald.

Opening

Ouverture

We acknowledge that we are gathering on the traditional territory of the Mohawk people of Akwesasne.

Roll Call

Appel nominal

Additions, Deletions or Amendments

Ajoûts, retraits ou modifications

All matters listed under General Consent, save and except “Delegations” are considered to be routine and will be enacted by one motion. Should a Council Member wish an alternative action from the proposed recommendation, the Council Member shall request that this matter be moved to “Communications” at this time.

Adoption of Agenda

Ratification de l'Ordre du jour

The following Agenda is being presented for adoption as presented / amended.

Disclosures of Interest

Déclarations d'intérêts pécuniaires

Committee of the Whole

Comité plénir

We will now go into Committee of the Whole and that all Minutes, Presentations, Delegations, Consent/Correspondence, Resolutions, Reports and By-laws shall be considered and referred to that Committee.

Adoption of Minutes

Ratification des procès-verbaux

The following Minutes are being presented for adoption:

Monday, February 22, 2021
Monday, March 8, 2021
Monday, March 15, 2021

 

Presentations

Présentations

Delegations

Délégations

Consent Reports

Rapports sur le consentement

1.

Proclamation – Parkinson Awareness Month, 2021-32-Corporate Services

• Action Recommended

  That Council proclaim April 2021 as 'Parkinson's Awareness Month' in the City of Cornwall.

2.

2020 Annual Remuneration and Expense Statement - Elected Officials, 2021-18-Financial Services

• Action Recommended

  That Council receive the 2020 statement of remuneration and expenses paid to members of Council in accordance with Section 284 of the Municipal Act, 2001.

3.

Community Paramedics Funding to Assist Seniors on Long Term Care Wait List to Remain Safely at Home, 2021-02-Cornwall SDG Paramedic Services

• Action Recommended

  That Council receive Report 2021-02-Cornwall SDG Paramedic Services.

4.

February PAC 150 Pitt 134 Montreal Road 217 Pitt Street and 780 Sydney, 2021-33-Planning, Development and Recreation

• Action Recommended

  That Council approve the following items:

  1. 1727846 Ontario Inc at 150 Pitt St for Program 2 Building Restoration & Improvement Program in the amount of $41,250, Program 3 Project Design Grant in the amount of $7,500, Program 4 Façade Improvement & Sign grant in the amount of $12,000, Program 5 Municipal Planning/Development Fees grant based on actual costs and Program 6 Discretionary Municipal Tipping Fees grant based on actual weigh bill receipts.
  2. Sarah Irwin & Shawn Smith at 134 Montreal Rd. for Program 2 – Building Restoration & Improvement in the amount of $3,000 Program 5 Municipal Planning/Development Fees grant based on actual costs and Program 6 Discretionary Municipal Tipping Fees grant based on actual weigh bill receipts.
  3. Marc and Christine Champagne at 213-217 Pitt St Program 3 Project Design grant in the amount of $3,000 Program 5 Municipal Planning/Development Fees grant based on actual costs and Program 6 Discretionary Municipal Tipping Fees grant based on actual weigh bill receipts.
  4. Wesleyan Church of Canada at 780 Sydney St for Program 3 Project Design grant in the amount of $2,000 (located outside the Priority Area, therefore 50% of the allowable amount in the community improvement plan) Program 5 Municipal Planning/Development Fees grant based on actual costs and Program 6 Discretionary Municipal Tipping Fees grant based on actual weigh bill receipts.

   

5.

Non-Competitive Procurement Cornwall Civic Complex – Refrigeration Plant Condenser, 2021-24-Financial Services

• Action Recommended

  That Council approves the non-competitive procurement for the replacement of the refrigeration plant condenser at the Civic Complex with CIMCO Refrigeration, A Division of Toromont Industries Limited, from Ottawa, Ontario, for a total of $233,800 excluding HST (approximate net cost to Corporation - $237,609.60).

6.

RFP Terms of Reference for Physiotherapy Services at GSDL, 2021-19-Financial Services

• Action Recommended

  That Council receive Report 2021-19-Financial Services.

7.

Tender 21-T03 Watermain CIPP Relining on Various Streets, 2021-17-Financial Services

• Action Recommended

  That Tender 21-T03 be awarded to Foraction Incorporated from

  Mont-Saint-Hilaire, Quebec, for Parts A-E and H, at the total bid price of $920,510.50 without HST (net cost to the Corporation - $936.711.48) being the best bid meeting the tender specifications. Provisional items Part F and G will not be awarded at this time.

8.

Tender 21-T06 Grass Cutting and Trimming Various Locations, 2021-22-Financial Services

• Action Recommended

  That Tender 21-T06 be awarded, as follows:

  Schedule 1EC Works Limited, Long Sault, Ontario

  Schedule 2VS Landscape Group, Winchester, Ontario

  Schedule 3VS Landscape Group, Winchester, Ontario

  Schedule 4VS Landscape Group, Winchester, Ontario

  Schedule 5Servicemaster by Fox, Cornwall, Ontario

  Schedule 6Servicemaster by Fox, Cornwall, Ontario

  Schedule 7Servicemaster by Fox, Cornwall, Ontario

  Schedule 8Servicemaster by Fox, Cornwall, Ontario

  These recommendations represent the low bidder meeting tender specifications, pending equipment review and documentation submission.

9.

Tender 21-T08 Curbside Collection of Leaves, Yard Waste and Branches, 2021-23-Financial Services

• Action Recommended

  That Tender 21-T08 be awarded to HGC Management Incorporated from Brantford, Ontario, at the total bid price of $259,900.00 annually (net cost to the Corporation $234,048.00 annually), for a two-year period, with the option to renew for two additional one-year periods, as being the best bid meeting the tender specifications.

10.

Tender 21-T05 Grass Cutting and Trimming Various Parks, 2021-21-Financial Services

• Action Recommended

  That Tender 21-T05 be awarded as follows:

  Schedule 1EC Works Limited, Long Sault, Ontario

  Schedule 2EC Works Limited, Long Sault, Ontario

  Schedule 3EC Works Limited, Long Sault, Ontario

  Schedule 4EC Works Limited, Long Sault, Ontario

  Schedule 5Roger Salmon & Sons, Chesterville, Ontario

  Schedule 6Superior Group, Williamsburg, Ontario

  Schedule 7No Mow Worries and Snow Services, Martintown, Ontario

  These recommendations represent the low bidder meeting tender specifications, pending equipment review and documentation submission.

  There was a tied bid for Schedule 6 with No Mow Worries and Snow Services and Superior Group. Policy #Fl-2019-09-09-2 section 5.10 was enacted to determine the award.

Resolutions

Résolutions

Reports from Unfinished Business and Unfinished Business Listing

Rapports des affaires incompletes

The Unfinished Business Listing for Monday, March 22, 2021, is being presented to Council to receive.

1.

Unfinished Business Listing for March 22, 2021, 2021-29-Corporate Services

• Action Recommended

  That Council receive the Unfinished Business Listing for March 22, 2021.

Communication Reports

Communications et rapports

1.

Integrity Commissioner Report 2020-01(Complaint of June 11, 2020, 2021-33-Corporate Services

• Action Recommended

  That Council decide on how the report is to be made public, and whether to adopt the recommendations contained within the report.

2.

Integrity Commissioner Report 2020-02 (Complaint of June 9, 2020), 2021-34-Corporate Services

• Action Recommended

  That Council decide on how the report is to be made public, and whether to adopt the recommendation contained within the report.

3.

Water Purification Plant Annual Report, 2021-08-Infrastructure and Municipal Works

• Action Recommended

  That Council receive Report 2021-08-Infrastructure and Municipal Works.

4.

Agreement with OSPCA, 2021-21-Planning, Development and Recreation

• Action Recommended
  1. That Council receive Report 2021-21-Planning, Development and Recreation; and
  2. That Council direct Administration to prepare the appropriate By-Law to enter into an agreement with the OSPCA to provide Pound Services for the City of Cornwall.

5.

Memorial Park – Lot 2 Plan 52M-51 – Part Lot Control Exemption, 2021-41-Planning, Development and Recreation

• Action Recommended
  1. That Part Lot Control be removed from Lot 2 on Registered Plan 52M - 51, City of Cornwall; and
  2. That Part Lot Control be reinstated on the townhouse lots in the Memorial Park Subdivision, once the subject lots have been created by the appropriate procedure.

6.

Memorial Park – Lot 3 Plan 52M-51 – Part Lot Control Exemption, 2021-42-Planning, Development and Recreation

• Action Recommended
  1. That Part Lot Control be removed from Lot 3 on Registered Plan 52M - 51, City of Cornwall; and

  2. That Part Lot Control be reinstated on the townhouse lots in the Memorial Park Subdivision, once the subject lots have been created by the appropriate procedure.

New Business Motions

Nouvelles affaires

1.

Special Meetings of Council for Operation Review, 2021-11-Council Members

Proposed By:   Councillor Dean Hollingsworth

Seconded By:

Whereas budgeting is an ongoing responsibility of Council.

Whereas operating budgets represent a significant portion of the municipal tax levy.

And whereas Council may wish to review levels of service and allow appropriate time to plan for possible changes prior to the 2022 Budget deliberations.

Now therefore be it resolved that Council request a report from Administration on the following items:

1. Scheduling two Special Council Meetings during the month of May
2. Having Departments provide an operational review which would include:
   1. Budgets
   2. Levels of Service
   3. Organizational Charts

By-laws

Règlements municipaux

By-laws 2021-018 to 2021-036 inclusive, listed on the Agenda, are being presented to Council for adoption.

1.

By-law 2018-018 HOTC 150 Pitt and 134 Montreal Road, 2021-36-Planning, Development and Recreation, 2021-37-Planning, Development and Recreation

2.

By-law 2021-019 Renaissance 17-21 Edward, 2021-34-Planning, Development and Recreation, 2021-35-Planning, Development and Recreation

3.

By-law 2021-020 Part Lot Control, Lot 2 Plan 52M-51, 2021-43-Planning, Development and Recreation, 2021-45-Planning, Development and Recreation

4.

By-law 2021-021- Part Lot Control, Lot 3 Plan 52M-51, 2021-44-Planning, Development and Recreation, 2021-46-Planning, Development and Recreation

5.

By-law 2021-022 – Renewal of Lease Agreement No. 64-0671 with St. Lawrence Seaway Authority Management Corporation, 2021-38-Planning, Development and Recreation

6.

By-law 2021-023 – Renewal of Lease Agreement No. 64-0672 with the St. Lawrence Seaway Management Corporation, 2021-39-Planning, Development and Recreation

7.

By-law 2021-024 - Lease Agreement with the Federal Department of Fisheries and Oceans Canada for Marina 200, 2021-47-Planning, Development and Recreation, 2021-54-Planning, Development and Recreation

8.

By-law 2021-025 - Service Agreement Glen Stor Dun Lodge and the Royal Ottawa Hospital , 2021-01-Glen Stor Dun Lodge, 2021-02-Glen Stor Dun Lodge

9.

By-law 2021-026 - Community Paramedics Funding to Assist Seniors on Long Term Care Wait List, 2021-03-Cornwall SDG Paramedic Services

10.

By-law 2021-027 - Agreement with Eastern Ontario Health Unit for the Distribution of Naxolone Kits, 2021-04-Cornwall SDG Paramedic Services, 2021-05-Cornwall SDG Paramedic Services

11.

By-law 2021-028 - Transfer Payment Agreement with Ministry of Transportation – Restart Funding – Phase 2, 2021-21-Infrastructure and Municipal Works, 2021-22-Infrastructure and Municipal Works

12.

By-law 2021-029 - South Branch Road Water and Sewer Service Extension Agreement, 2021-12-Infrastructure and Municipal Works, 2021-13-Infrastructure and Municipal Works

13.

By-law 2021-030 - Surplus Land on Pitt Street, 2021-20-Infrastructure and Municipal Works

14.

By-law 2021-031 - Amendment to the Waste Management By-Law, 2021-11-Infrastructure and Municipal Works

15.

By-law 2021-032 - Amendment to the Traffic & Parking By-law 069-89, Schedule XXIX, Community Safety Zones, Riverdale Avenue, 2021-23-Infrastructure and Municipal Works, 2021-25-Infrastructure and Municipal Works

16.

By-law 2021-033 - Appointment of James Morin as Deputy Chief Building Official, 2021-48-Planning, Development and Recreation, 2021-49-Planning, Development and Recreation

17.

By-Law 2021-034 - Amendment to By-law 112-1998, the Animal Control By-Law for Recovery of Expenses, 2021-50-Planning, Development and Recreation, 2021-51-Planning, Development and Recreation

18.

By-law 2021-035 - Agreement with OSPCA, 2021-19-Planning, Development and Recreation

19.

By-law 2021-036 - Appointment of Matthew Stephenson as Deputy Fire Chief and to Repeal By-law 2019-035, 2021-01-Fire Services

Reports from Standing, Advisory, Special and Ad Hoc Committees of Council

Rapports des comités permanents, consultatifs, spéciaus et ad hocl

Notices of Motion

Avis de motion

1.

Mission Statement, 2021-10-Council Members

Proposed By:  Councillor Elaine MacDonald

Proposed By:  Councillor Syd Gardiner

Whereas, currently, our Strategic Plan mission statement is “To provide services that enable a financially and environmentally sustainable community which will care and provide for the needs and values of its residents”.

Whereas the goal of all we do is a sustainable community; and

Whereas, universally, sustainability has been acknowledged as resting on the three pillars of the environment, economy and society. Sometimes called the “triple bottom line” a balance among the policies affecting the environment, the people and the economy is recognized as the formula for sustainability.

Therefore, given that sustainability is our goal, let us add the word socially to financially and environmentally in the expression of the Mission Statement in our Strategic Plan. The Mission Statement would then read “To provide services that enable a financially, socially and environmentally sustainable community which will care and provide for the needs and values of its residents”.

The addition of this word does not imply a change in direction or emphasis, or tasks as outlined in the Strategic Plan but it makes a clear acknowledgement of the importance of people in all we do.

Confirming By-law

Règlement municipal de ratification

By-law 2021-037, being a By-law to confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meetings held on Monday, March 22, 2021, is being presented to Council for adoption.

1.

Confirming By-law for the Meeting of March 22, 2021, 2021-27-Corporate Services

Adjournment and Next Regular Meeting of Council

Ajournement et prochaine séance ordinaire du Conseil

The next Regular Public Meeting of Council will be held on Monday, April 12, 2021.