Agenda
Cornwall City Council

Meeting #:	2020-29
Date:	Monday, November 23, 2020 at 7:00 P.m. - 11:00 P.m.
Location:	Cornwall Civic Complex, 100 Water Street East, Cornwall, Ontario, K6H 6G4, Salon B, Lower Level

​Chair:                   Bernadette Clement, Mayor

Prepared By:        Debbie Caskenette, Deputy Clerk

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In-Camera Session / Rise and Report from the In-Camera Meeting of Monday, November 23, 2020

Motion to move into a Closed Meeting at 5:30 p.m. to address matters pertaining to Section 239 (2) and (3.1) of the Municipal Act, 2001.

A meeting or part of a meeting may be closed to the public if the subject matter being considered is:

Item #1, 2020-350-Financial Services, Assessment Appeal
e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board
k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board

Item #2, 2020-231-Social and Housing Services, Child Care Funding
a) the security of the property of the municipality or local board
k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board

Moment of Personal Reflection

Réflexion personelle

National Anthem

Hymne national

 

The Acting Mayor for this month is Councillor Glen Grant.

Opening

Ouverture

We acknowledge that we are gathering on the traditional territory of the Mohawk people of Akwesasne.

Roll Call

Appel nominal

Additions, Deletions or Amendments

Ajoûts, retraits ou modifications

All matters listed under General Consent, save and except “Delegations” are considered to be routine and will be enacted by one motion. Should a Council Member wish an alternative action from the proposed recommendation, the Council Member shall request that this matter be moved to “Communications” at this time.

Adoption of Agenda

Ratification de l'Ordre du jour

The following Agenda is being presented for adoption as presented / amended.

Disclosures of Interest

Déclarations d'intérêts pécuniaires

Committee of the Whole

Séance de commission étendue à la chambre entire

We will now go into Committee of the Whole and that all Minutes, Presentations, Delegations, Consent/Correspondence, Resolutions, Reports and By-laws shall be considered and referred to that Committee.

Adoption of Minutes

Ratification des procès-verbaux

The following Minutes are being presented for adoption:

Monday, November 9, 2020

Presentations

Présentations

Delegations

Délégations

Consent Reports

Rapports sur le consentement

1.

Proclamation – Children’s Christmas Fund Week, 2020-369-Corporate Services

• Action Recommended

  That Council proclaim the week of December 13 to 19, 2020, as "Children's Christmas Fund Week" in the City of Cornwall and allow its flag to be flown at 340 Pitt Street for the duration of that period.

2.

Tender 20-T36 Tractor Mounted Backhoe and/or Tractor Mounted Hoe Ram complete with Operator for Various City Departments, 2020-349-Financial Services

• Action Recommended

  That Option B-Two Year of Tender 20-T36 be awarded on a roster basis from January 1, 2021 to December 31, 2022. Suppliers will be called in order beginning with the lowest hourly rate.
  
  

  Item 1 - Tractor Backhoe for Various Departments to:

  Hourly Rates Option B

  Company Year One Year Two

  1202832 Ontario Inc. (o/a Bob Buiting) $53.75 $53.75

  C&D Excavating Limited $54.48 $54.98

  Gaucher Excavation Limited $62.95 $63.95

  H. Moise Jr Trucking $80.00 $80.00

  Losey's Haulage Limited $90.00 $92.00

  2561678 Ontario Inc.(o/a Valade Backhoe Service) $95.00 $95.00

  TDM Construction $97.50 $101.50
  
  

  Item 2 - Hoe Ram for Various Department to:

  Hourly Rates Option B

  Company Year One Year Two

  1202832 Ontario Inc. (o/a Bob Buiting) $69.75 $69.75

  C&D Excavating Limited $73.48 $74.48

  Gaucher Excavation Limited $90.00 $90.00

  2561678 Ontario Inc.(o/a Valade Backhoe Service) $130.00 $130.00

  Losey's Haulage Limited$130.00$135.00

  Rates shown are exclusive of applicable HST.

3.

Energy Conservation and Demand Management Update 2020, 2020-404-Infrastructure and Municipal Works

• Action Recommended

  That Council receive Report 2020-404-Infrastructure and Municipal Works.

Resolutions

Résolutions

Reports from Unfinished Business and Unfinished Business Listing

Rapports des affaires incompletes

The Unfinished Business Listing for Monday, November 23, 2020, is being presented to Council to receive.

1.

Municipal Naming Policy, 2020-367-Corporate Services

• Action Recommended

  That Council approve:

  1. the Municipal Naming Policy as presented
  2. the conversion of the former Parks, Facilities and Street Naming Policy Committee to the Municipal Naming Working Group
  3. the establishment of the Municipal Naming Working Group with the current Members of Council and of Administration

2.

Unfinished Business Listing for November 23, 2020, 2020-371-Corporate Services

• Action Recommended

  That Council receive the Unfinished Business Listing for November 23, 2020.

Communication Reports

Communications et rapports

1.

2020 Annual Report on the Municipal Grants Program, 2020-347-Financial Services

• Action Recommended
  1. That Council receive Report 2020-347-Financial Services for the 2020 Annual Report on the Municipal Grants Program.
  2. That Council approve the recommended changes to the Municipal Grants Policy FI-2020-01-27-4 attached as Appendix A.
  3. That Council approve the recommended changes to the Municipal Grants Program Guidelines attached as Appendix B.
     
     

2.

Development Charges Interest Policy, 2020-348-Financial Services

• Action Recommended
  1. That Council approve the charging of interest pursuant to sections 26.1 and 26.2 of the Development Charges Act, 1997:
     
     1. effective as at January 1, 2020,
     2. at a rate of Bank of Canada Prime Rate plus 3% compounded annually
        
  2. That the General Manager, Planning, Development and Recreation, and the General Manager, Financial Services and Treasurer, be authorized to execute agreements related to the administration of any imposed Development Charges By-law; and
     
  3. That Council approve the Development Charges Interest Policy (attached), to administer the charging of interest as outlined in Recommendation 1 and 2.

3.

Petitions Policy, 2020-365-Corporate Services

• Action Recommended

  That Council approve the Petitions Policy.

4.

Town Hall Meetings Policy, 2020-366-Corporate Services

• Action Recommended

  That Council approve the Town Hall Meetings Policy.

5.

Proxy Voting – Procedural By-law – Local State of Emergency, 2020-309-Corporate Services

• Action Recommended

  That Council approve Option 1 or 2 as it relates to Proxy Voting for Members of Council as presented in Report 2020-309-CS.

6.

COVID-19 Support Program for Local Small Businesses, 2020-396-Planning, Development and Recreation

• Action Recommended

  That Council approve entering into a Conditional Flow Through Grant Agreement with the Business Advisory Centre Durham (BACD) for the purposes of receiving funds to provide COVID-19 support and assistance to local small businesses.

7.

Repair of Wastewater Treatment Plant Travelling Bar Screen, 2020-405-Infrastructure and Municipal Works

• Action Recommended

  That Council

  1. receive Report 2020-405-Infrastructure and Municipal Works
  2. authorize Administration to utilize funds from the Wastewater Works Reserve to offset this non-budgeted expenditure

New Business Motions

Nouvelles affaires

By-laws

Règlements municipaux

By-laws 2020-145 to 2020-148 inclusive, listed on the Agenda, are being presented to Council for adoption.

1.

By-law 2020-145 Red Cross Disaster Agreement - 2020-229-Social and Housing Services, 2020-230-Social and Housing Services

2.

By-law 2020-146 Committees By-law, 2020-364-Corporate Services

3.

By-law 2020-147 Big Ben Operation Agreement - 2020-393-Planning, Development and Recreation, 2020-397-Planning, Development and Recreation

4.

By-law 2020-148 Agreement with the Business Advisory Centre Durham, 2020-394-Planning, Development and Recreation

Reports from Standing, Advisory, Special and Ad Hoc Committees of Council

Rapports des comités permanents, consultatifs, spéciaus et ad hocl

Notices of Motion

Avis de motion

Confirming By-law

Règlement municipal de ratification

By-law 2020-149, being a By-law to confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meetings held on Monday, November 23, 2020, is being presented to Council for adoption.

1.

Confirming By-law for the Meeting of November 23, 2020, 2020-370-Corporate Services

Adjournment and Next Regular Meeting of Council

Ajournement et prochaine séance ordinaire du Conseil

The next Special Public Meeting of Council will be held on Monday, December 7, 2020.

The next Regular Public Meeting of Council will be held on Monday, December 14, 2020.